Archive for the tag 'APPOINTMENT PROGRAM'

Online Scheduling Software with New Patient Registration A Breeze!

June 9th, 2009

How many times have patients sat in your office taking up valuable time filling out page after page of paperwork? And, how many times has your office staff had trouble reading the patient’s handwriting on the important documents as well? Not to mention how difficult it is to transfer all of this paperwork into electronic form and to transmit it to the insurance company! Well, that is all about to change with new online scheduling software with new patient registration. It’s the latest innovation that add to your online scheduling software . It is a unique feature you will wonder how you ever lived without.

This new program makes new patient registration a breeze! Patients can log on anytime during the day or night and fill out all of their paperwork online. Not only does this save time in the office, it saves the environment because everything is done electronically!

Patients simply fill in all of their personal information including name, address and Insurance Company and submit it via the 24/7 online patient registration system. What’s more: patients can also send a personal note to the doctor, and the doctor can send a personal note back. Not only does all of the patient’s information come across in a clear and concise way, the system also allows patients to schedule appointments online right then and there! This way, all of the patients information is stored electronically including all insurance information, medications the patient is taking, etc.

And, at a glance, patients can see what appointment times are available, and doctors can see what the day looks like. Another important part of this system is that once a patient registers, all involved parties are emailed. The patient receives an email reminding them of their appointment time, and includes a map and directions about how to get to the office! The office staff gets emailed a reminder that all of the paperwork is ready to be processed.

One important part of this 24/7 new patient registration system is that it improves communication between the patient and the doctor’s office. If a patient has a specific request for the appointment (for example- I need blood work!) then they can type that directly into the system and the doctor and his or her staff will see that. In addition the doctor can send a note that says, “don’t forget to fast for the blood test!” This is a great way to keep up good communication between doctor and patient.

Finally, all of this information can be synched with the office computer system and handheld devices if need be. This way, a doctor can see exactly who is coming in when. And, don’t worry – in this age of medical privacy, only the highest-level security programs are employed to keep everyone’s information safe.

Automated New Patient Sign Up and Modern Medical Appointment Scheduler

March 16th, 2009

Technology just keeps getting better and this is good news for busy people on the go who still need to make appointments with doctors while they are at work or at home after office hours. When you see a doctor for the first time, you must sign in and give copious amounts of information about yourself to medical office staff. Health insurance availability will usually come up in this initial conversation, or lack thereof.

Self service patient registration is now being offered by some tech savvy physician’s offices since the new patient sign up process takes up the time of regular staff when they could be performing more useful inner office functions.

The new patient sign up system is ideal for those physicians who are trying to increase the size of their practice. Utilizing your patient list, family and friends of your current patients can be notified via a link that you are accepting new patients and that they can connect directly to your patient sign up system. They would then simply enter the requested information and when the system determines they are a match to your list of health care insurance providers, they will be able to choose an appropriate appointment time.

One advantage of this self-serve system, specifically for matching insurance carriers, can be useful for avoiding awkward in-office rejections for those without proper coverage failing to match up with your list of qualified insurers.

Your staff will avoid time-consuming information gathering from potential patients. The information will already be entered into your database for easy retrieval when the patient attends their appointment. Your staff will be ready and waiting for their arrival and be able to welcome them appropriately, minus the initial interview process and saving valuable time.

New patients who qualify will be automatically logged into the appointment scheduling system that is also self-serve, saving them time. With access to your virtual office receptionist and the automated appointment scheduler, patients can change, cancel or page medical personnel for an emergency if required, all through the 24/7 medical front desk receptionist. Your newly qualified patients will feel reasonably comfortable attending their first doctor’s appointment knowing the paperwork is completed.

As the administrator of your automated new patient sign up system, you will have the option to accept or turn down any new patients who have been received through the initial filtering of the new patient sign up application. As the physician, you will receive a notification concerning all new patient sign ups and can determine in advance if you wish to take a particular sign up on as a new patient. If you choose to decline a would-be patient submission, they will be notified of your decision via email if you and or your staff prefer to remain at arm’s length when refusing an individual for whatever reason.

Once again, the new patient sign up system can take the delicate personal contact out of the new patient registration equation. The patient will be able to save not only time but also perhaps some self-respect, allowing them to maintain their decorum if they are refused an appointment. Medical visits can be emotional and sometimes locating a doctor can be difficult. Medical practices using the automated new patient sign up will not only be utilizing cutting edge technology, but may also be doing themselves and potential patients a good turn for a number of reasons.